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Finding the right photocopying device for your business may be exacting, but it doesn’t need to be difficult. Once you have the right device, you then need the right support services to provide consumables and maintenance. These services are often referred to as a Managed Print service, which we will cover separately.

Taking time to research the current range and your company’s requirements can help you understand the specific features you need. Once you know your specifications, talking to a trusted vendor can help narrow your options to a subset of specific manufacturers and types and allow you to make the right choice.

So, why would your business need a photocopier in the digital age and what options are available to you? Let’s take a look…

What is a photocopier?

Commonplace in offices for decades, a photocopier quickly scans any image or document that is placed in it – producing a copy of the object in seconds as a printed image on a piece of paper. Where this was once a laborious task, modern machines are able to produce replicas at speed with high degrees of clarity and increased cost-efficiency.

What uses, and functionalities do they have?

Modern copiers have a high degree of utility as they are often sold as multifunction units, with a capacity for them to be used as printers, fax machines, scanners and more. When it comes to copy functionality, one of the major improvements brought about by modern technology is speed, allowing you to replicate scanned copies at pace with high energy efficiency.

While this may not seem like much of a plus, it’s an essential value add where most offices enjoy one copier servicing a floor of professionals. This makes the smallest amount of time shaved off a job vital – often making the difference between getting materials to a client in a timely manner or not at all.

Improved scanning technology also improves the quality of the image, preventing confusion or a need for rescanning from low-fidelity copies. This creates the possibility of producing small runs of high-quality brochures, leaflets and presenters in-house, instead of sending them to an external print company, saving both time and money.

Why would a business need one?

While it’s important to strive for energy efficiency, photocopiers still play an essential role in modern business. A solid machine allows for the ability to replicate contracts, produce cost-effective copies of important meeting materials, and save on expensive inks.

Having a photocopier allows you to quickly make and store digital copies of contracts, sensitive information, and other materials without risk of loss due to file sharing. This allows you to securely store information for your own perusal – saving you time when it is needed most and taking advantage of any extra features, such as integration into a Document Management Systems (DMS).

What ownership options do you have?

If you are looking to secure a copier for your business, you have a range of options available. For many companies, it is advantageous to lease a copier, have it hand-delivered, installed and supported at an agreed affordable rate. Of course, if you decide to purchase outright, it is important to factor in your need for IT support, repairs and consumables to ensure that your equipment runs without issue.

If a project requires extensive copier use, many businesses rent equipment that can provide the functionality you need at a fixed cost. If your use-case requires constant use, choosing to lease is often the most cost-effective and convenient option, with main dealers or trusted resellers often proving a perfect port of call.

How can we help?

If you are looking to secure a printer at a competitive price-point, our team at MiD is perfectly placed to find the right model for your business needs. With an extensive range of machines from quality brands like HP, Sharp, and Toshiba, our Yorkshire-based teams are more than happy to work with you to help learn more about your options and find the right solution to your copy needs.

If you want to take a closer look at our current selection, our full online catalog can be accessed. And – if you have any questions about our makes and models – you can contact our team directly and let us know how we can find the right photocopier for you and your business.

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